Tip Sheet for Committee Chairs and Officers

 

  • Do your homework (be well prepared).

 

 

  • Read the organization’s bylaws – ask an organizational leader for help when you have questions.
  • Read the organization’s policy & procedure manual – ask for help when you have questions – print a copy of the manual to highlight appropriate sections for quick reference. (You will need to refer to the manual to answer committee members’ questions.)
  • Consult with the former Chair and request a copy of all relevant documents.

 

 

  • Appoint an “heir apparent”.

 

 

  • Act as a mentor for the Chair-Elect. Ask for input.
  • Copy or forward the Chair-Elect on all email correspondence.
  • Provide the Chair-Elect with a copy of all your reports.
  • Share organizational calendars, budgets and schedules.
  • Invite the Chair-Elect to attend a Board meeting with you before they take over the “reigns.”

 

 

  • Provide the direction your committee members need.

 

 

  • Encourage participation by repeatedly contacting members. When you do not hear from a member, contact them personally to see what is happening.
  • With committee member input, set goals & objectives.
  • Solicit volunteers for specific activities to meet objectives.
  • Set a timeline for completing projects and activities.
  • On an ongoing basis, ask committee members about progress toward completion of assignments.
  • Identify barriers to completion of assignments and when possible provide the assistance needed to overcome the barriers. Enable success.
  • At least two weeks before each deadline, check for progress toward project completion.
  • Have a back-up plan in mind, in case you need to step in to complete a project.
  • Delegate assignments, but realize your role as mentor and leader. Ultimately, you are responsible for the outcome.
  • Exude approachability, understanding and patience. Members will be more likely to contact you as soon as possible with problems.
  • Acknowledge each person’s contributions to the attainment of goals.