Bon Secours is hosting – Breaking an Electronic Health Record System

Breaking an Electronic Health Record System: 

a sandbox workshop

4CE MLA Class

Instructor: Merle Colglazier, Systems Librarian, Mid-Atlantic RML

Dates: June, 6, 2013  9:30 am – 2:00 pm

Location: St. Mary’s Hospital Computer Training Lab

5855 Bremo Road, MOB North, Suite 705

Richmond, VA 23226

RSVP: Please e-mail to  by June 4, 2013


The overall objective of this course is to give librarians an opportunity to “touch and feel” the functionality of a certified electronic health record system (EHR-S) in a “safe harbor” environment. Because many clinical health sciences librarians are currently excluded from accessing their institutional electronic health record system (EHR-S) on an operational, day-to-day basis, this class provides that opportunity, albeit in a “practice” environment.

As EHRs are crucial building blocks in the formation of an encrypted national health information network (NHIN), it is crucial that health sciences librarians continue to be engaged in important EHR supporting roles within their respective institutions with regard to planning, deployment and even optimization efforts. Now is the time to start evaluating and identifying strategies of how health sciences librarians can best contribute to the value of an HER, from a daily operations patient care perspective.


Using different EHR dashboards and modules, librarians will experience simulated patient care data, usability and design factors, navigation capabilities, and meaningful use criteria including the one that deals with the provision of patient education. This course also provides an understanding and sensitivity of the rigorous training that librarians’ customers undergo in order to be proficient in the EHR-S, while providing optimal patient care.

This course will access an EHR-S via actual use in a demo environment. Through guided instruction, lecture and videos, students will create practice authentication that will enable them to access, and experiment with the functionality of a certified EHR-S. Practice system exercises include dashboard components such as charting, custom texts, adding/registering a new patient, alerts/warnings, medication reconciliation, patient scheduling, meaningful use, and billing. From a clinical encounter perspective, there will be sufficient “sandbox” time to enter appropriate ICD-9 diagnosis codes and/or diagnosed health conditions, treatment plans, and patient education information (via NLM’s MedlinePlus Connect process) into the clinical narrative (SOAP Note) of a fictitious patient, as a “physician user.”


Short Videos: 1HR

Instructional videos explain and support the EHR dashboard components that students will practice with during the sandbox time

Article: Margalit Gur-Arie – 20MIN

Computer sandbox time: 2HRS

Discussion: 20MIN

Instruction: 20MIN

Course Materials

No printed materials are required for the class. However, students should have a fundamental knowledge of the national healthcare policies underlying institutional adoption of EHRs.


Class requires a computer lab work environment with high-speed Internet access so that students can use the EHR-S at their own pace and according to their own needs.  Students are encouraged to bring a personal set of headphones for audio listening. Instructor workstation also requires high-speed Internet access, audio/sound capability and overhead projection equipment.

Continuing Education

Upon successful completion of this class, each participant will receive 4 hours of continuing education credit awarded by the Medical Library Association (MLA). Certificates will be delivered electronically.

This is the second class in the NN/LM SE/A Health Information Technology (HIT) series, and is held in-person. Prior to attending this class, students should have a working knowledge of national healthcare policies underlying the institutional adoption of EHRs. Students are encouraged to gain this knowledge on their own, through theOffice of the National Coordinator or to enroll in the first class of the series, entitled “Informatics for librarians: peeling the onion.


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