Job opening: Licensing & Scholarly Resources Coordinator – Levy Library, New York, New York

Licensing & Scholarly Resources Coordinator – Levy Library, New York, New York

Roles & Responsibilities:

Reporting primarily to the Assistant Director, Licensing & Procurement with additional reporting to the Education & Research Services Director, the Licensing & Scholarly Resources Coordinator helps ensure continuous access to knowledge resources, assists with collection development, and supports scholarly communication activities in the Icahn School of Medicine at Mount Sinai (ISMMS) and Mount Sinai Health System.

Resource Access and Management

  • Copy catalogs, creates original MARC records, edits, and imports bibliographic records.
  • Monitors Technical Services inquiry queue and assists users in troubleshooting access issues.
  • Compiles usage statistics for print and electronic resources.
  • Maintains and performs quality assurance processes for Springshare products (LibAnswers, LibGuides, A-Z database list), and other content in assigned areas.

Licensing and Collection Development

  • Works collaboratively with Library Leadership to maintain and develop the Levy Library collection to meet user needs within the Library budget.
  • Collaborates on development and maintenance of efficient workflows and tools for licensing and resource management. Maintains documentation, including electronic resource management (ERM) login credentials for vendor administrative portals.
  • Assists in the identification, purchase and evaluation of resources, including individual print and e-Books via direct purchase platforms such as EBSCO, GOBI, R2, and ProQuest Central or other vendors, as well as other tools for potential library or organizational acquisition.
  • Develops and maintains Special Topics Collections in response to the needs of the ISMMS community.
  • In collaboration with Access Services and academic program directors, keeps the Course Reserves list up to date with new editions.

Scholarly Communication

  • As a member of the Levy Library Scholars Portal team, serves as a primary contact and administrator of the Elsevier Pure researcher profile management system.
  • Provides support and 1-1 training for Scholars Editors managing researcher profiles. Creates and edits profiles and escalates technical and policy inquiries as appropriate.
  • Participates in scoping, implementing and evaluating system enhancements.
  • In collaboration with the Graduate School of Biomedical Sciences and the Arthur H. Aufses, Jr. MD Archives team, ensures discoverability of ISSMS Theses and Dissertations by contributing to publication and archiving workflows and maintaining guidance for submitters.
  • In collaboration with Education & Research Services, coordinates the library’s Writing Support Service by triaging requests, engaging with the Writing consultants, and participating in service evaluation.

Other Responsibilities

  • Participates in the library’s Ask-A-Librarian service, fielding inquiries via email, text, chat, phone, and in-person, and referring as appropriate.
  • Develops messaging and prepares print and digital marketing content for the blog, web, etc. to promote usage of library resources and services.
  • Advances diversity, equity, inclusion and accessibility for all Health System library users.
  • Engages in professional development to learn about best practices in collection access, e-resource management, or scholarly communications that can impact their work.


  • Bachelor’s degree, or equivalent combination of education and experience
  • Demonstrated experience using database or library management software and applications.
  • Experience with administrative functions of Integrated Library Systems (ILS), such as catalog records management, collection maintenance and running reports, preferably with Ex Libris Alma | Primo VE environments.
  • Knowledge of metadata & cataloging standards and e-resources management best practices
  • Able to communicate, provide technical support, and troubleshoot customer issues effectively, verbally and in writing, with a diverse population of students, faculty, clinicians, and staff.
  • Strong customer service orientation
  • Ability to work independently and collaboratively, with effective interpersonal and organizational skills.

Preferred Qualifications

  • Knowledge of the lifecycle of electronic resources from acquisition to usage evaluation.
  • Experience working in web-based content management, preferably familiar with Springshare LibApps platform (LibGuides, LibAnswers, etc.).
  • Cataloging skills
  • Familiarity with research information management platforms (e.g. Elsevier’s Pure)
  • Proficiency and/or demonstrated capacity to learn new technologies and computer applications. This includes, but is not limited to, office software (MS Office) and platforms for project management, web searching and team communication, and learning management systems/customer relationship management/content management systems.

The Levy Library is dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role, but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway.

This is a hybrid position requiring some on-site collaborative and individual work.

Anticipated hiring salary range: $58,661-67,500

To apply, visit the Mount Sinai Careers Portal at and upload your resume and cover letter.

Applications received by Monday, October 10 will receive first consideration; applications will be accepted until the position is filled.

If you have any questions, please contact the hiring manager, Evita Rodrigues at

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity and inclusion are drivers for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together and participate actively as a leader within the Mount Sinai Health System by:

Serving as the primary resource management representative of the Mount Sinai leadership teams, committees, etc., and acting as the primary executive leader interface between Mount Sinai and key executives from the health systems’ vendors and partners.

Engaging with relevant thought leaders and policy-makers at the federal and state levels, and representing the Health System as assigned.

Using a lens of equity in establishing and promoting policies and procedures and providing opportunities for all to thrive.

Confronting racist, sexist or other inappropriate behavior and challenges exclusionary organizational practices and serving as a role model to promote anti-racist behaviors.

Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.

Explore more about this opportunity and how you can help us write a new chapter in our story!

Who We Are

Over 42,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai Morningside (formerly Mount Sinai St. Luke’s), and New York Eye and Ear Infirmary of Mount Sinai.

The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression.

EOE Minorities/Women/Disabled/Veterans


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