Job Posting: Cataloging and Interlibrary Loan Position – NYU Long Island School of Medicine

The Hollis Health Sciences Library at NYU Long Island School of Medicine is hiring!

Cataloging and Interlibrary Loan Librarian

Role Summary

Reporting to the Library Director, the Cataloging and Interlibrary Loan Librarian will be responsible for all professional cataloging (creation, organization, and maintenance of metadata to facilitate discovery and access to resources in various formats). The position will also be responsible for the interlibrary loan processes carried out by the library. This role will serve as the first-line support for resource sharing and document delivery requests. This position also participates in the formal educational efforts of the library, including the development of instructional materials, subject guides, web and video tutorials, and other support services, and participates in the overall growth and acquisition of library resources.

Duties and Responsibilities:

  • Performs original, adaptive, and complex cataloging of materials in multiple formats and oversees and maintains vendor-ready cataloging for print books, ebooks and serials.
  • Uses traditional cataloging standards as well as existing and emerging metadata schemas and techniques to receive new items, download and edit bibliographic records of those items, and processes the items for use by the library patrons.
  • Adheres to local and national standards to develop comprehensive bibliographic descriptions, performs subject analysis, and assigns classification.
  • Catalogs all library materials using the integrated library system (Sirsi), OCLC applications, National Library of Medicine subject headings and classification system and ensures the records for these materials are accurate and are discoverable in the catalog and Primo discovery layer.
  • Creates and runs reports in the library’s catalog for cataloging, circulation, inventory, and maintenance purposes.
  • Assists the Library Director with the selection and deselection criteria for new acquisitions of library resources.
  • Carries out interlibrary loan processes in DOCLINE, OCLC, and QuickDoc software.
  • Prepares monthly reports of interlibrary loan activity and billing data across DOCLINE and OCLC referral systems.
  • Participates and collaborates with library colleagues across the Health System and across the University. This includes representing the library during library systems meetings and content management meetings.
  • Provides professional reference, informational, and consultation services to faculty, students, and staff supporting their education, teaching, and research needs.
  • Performs other duties as assigned.


Education: Master’s Degree in Library Science (MLS or Library and Information Science (MLIS), or related fields or another relevant advanced degree required.

Licensure: Academy of Health Information Professionals (AHIP), preferred


1-2 Years Experience in library technical services or related field.

1-2 Years Experience with academic library systems, applications and solutions such as SirsiDynix, Primo, Serials

Solutions, QuickDoc, ILLiad, EZProxy software, and LibApps suite of applications.

1-2 Years Medical, health sciences, hospital or health-related library settings. (preferred)

1-2 Years Experience in implementing or migrating library related technologies and systems. (preferred)


  • Strong service orientation with excellent oral and written interpersonal communication skills.
  • Knowledge of cataloging best practices and emerging trends.
  • Advanced computer skills with cataloging tools, interlibrary loan software, and working knowledge of library technologies, electronic software and resources such as SirsiDynix, Primo, Serials Solutions, QuickDoc, ILLiad, EZProxy software, and LibApps suite of applications.
  • Strong database searching skills, e.g., PubMed, Scopus, and CINAHL.
  • Proficient in using Microsoft Word, PowerPoint, Excel, e-mail, video conferencing, and web applications.
  • Analytical, organizational, and problem-solving skills with abilities to take initiative, manage tasks and priorities, and meet deadlines.
  • Ability to use technology for instructional and information purposes, e.g., learning management systems, content management systems, collaborative research and productivity tools, screen recording and video editing software.

How to Apply:

Applicants should submit a cover letter, CV, and three references at:

About NYU Long Island School of Medicine and NYU Langone Hospital—Long Island NYU Long Island School of Medicine—a partnership between New York University and NYU Langone Health—educates exemplary physicians and academic leaders in primary care. We prepare graduates to deliver outstanding patient care and become authorities in local and national health systems. Our graduate medical education programs offer postgraduate medical education training in more than 20 specialties. Throughout our programs, we encourage research collaboration in basic, clinical, and translational sciences to solve today’s most urgent healthcare challenges.

NYU Long Island School of Medicine, opened in 2019, became the first medical school in the nation to offer an exclusive three-year MD program. For more information about undergraduate medical education at NYU Long Island School of Medicine, visit:

NYU Langone Hospital—Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services.

We have a commuter friendly campus. There is a Long Island Rail Road (LIRR) station conveniently located across the street from our Long Island campus; making the journey time to either midtown Manhattan (New York Penn Station) or downtown Brooklyn (Barclays Center) about 40 minutes.

NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, military and veteran status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.

Thank you,


Barnaby Nicolas, MSIS, AHIP
Director, Hollis Health Sciences Library Associate Curator
NYU Langone Health
NYU Long Island School of Medicine
101 Mineola Blvd, G13/G14
Mineola, NY 11501
T 516-663-2783

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